Home > Blog > Blog > You CAN Write a Query Letter That Gets a “Yes”: 5 Resources

You CAN Write a Query Letter That Gets a “Yes”: 5 Resources


Freelance writer getting a gig after learning to write a query letter.Love them or hate them, queries are one of the most important marketing tools for any freelancer who wants to write for magazines. And the skills you learn from writing a good query letter also help business writers and copywriters pitch their potential clients.

If you’ve been sending queries off into space and never getting a reply, you may think it’s impossible to break into new magazines. But it’s not true! Editors are always looking for new talent.

To help you learn to write a query letter that will get you the gig, we’ve pulled together a collection of five of our best posts on pitching:

1. How I Got My First National Magazine Gig: Step by Step

Guest poster Tracy Hume shares how she sold an article to a glossy national magazine. She takes you through the entire process, from coming up with the idea to turning in the finished piece. If you think it’s impossible to break into the big time, this post is for you!

As a bonus, she includes the entire query letter template that sold her article in How I Got My First National Magazine Gig: Step by Step. Read it to see why it worked – and how you can adjust your query letter strategy to sell more articles.

2. Here’s Why Your Article Idea Isn’t Getting You $1 a Word

Can’t seem to write a query letter that gets you good-paying writing gigs? There are a few common reasons why pitches don’t sell, whether your topic is too broad for a magazine article, your pitch doesn’t show that you’re a pro, or you’re not showing that you’ve done enough research, Carol goes through the common reasons editors reject queries from writers.

Use the advice in Here’s Why Your Article Idea Isn’t Getting You $1 a Word to start selling your ideas for $1 a word or more.

3. How One Query Letter Got $6,000 in Assignments

Once you get good at selling ideas from query letters, you can expand to multi-pitch queries that sell more than one idea. That strategy can net more money per pitch, like the one Carol talks about below. You’ll also see the sample query letter Carol wrote that sold three articles for $2,000 each (which is just wild!). See if Carol’s strategy for multi-pitching can help you earn more from each article pitch.

(Change of voice as we switch to Carol.)

The magic of multipitch

This query used one of my favorite strategies: Multipitch, or the technique of sending two or three story ideas in a single, one-page query letter.

Multipitch sort of reminds me of the multiball feature on old pinball machines. If you’re old enough to remember these, you’d load more than one ball onto the board, and then if you could hit it right, you’d get them all to activate and start scoring you points at once, multiplying your score.

In queries, multipitch multiplies the impact of your query letter — and also multiplies your possible earnings. Submitting more than one story idea shows:

  • You know how to be brief. In multipitch, each idea only gets one short paragraph. This impresses editors that you understand how to write short, which in this era of shrinking wordcounts is a valuable skill.
  • You have a lot of story ideas, not just one. This communicates instantly to the editor that you could join their list of go-to freelancers who can be relied upon to have a steady stream of quality story ideas. This is how you want to be viewed by editors.
  • You’re confident. You don’t feel a need to blather on and on about your ideas — you can sum up each one in a couple-three sentences. The format also requires a very short personal bio, which you feel OK about, too.
  • You could handle multiple assignments. Presenting several ideas at once telegraphs that you have the capability of taking on more than one assignment at a time from this publication — another key skill editors often seek.

There was one other factor that made this particular pitch even crazier…

Taking up the challenge

Here’s the part about this query win that really had me elated: When I sent in my pitch, I was told this outlet had never accepted an outside query before. All the story angles had up to that point been developed by the editor.

Instead of discouraging me, that news only made me more motivated to deliver strong pitches. I was hoping maybe one of my three ideas would make the grade.

I about fell over when the editor let me know all three pitches had been accepted, for a total of $6,000 in assignments.

Since this was my most lucrative single query letter ever, I decided it would be useful for readers to see exactly what this query letter looked like.

This pitch went to a major financial-services company that operates several business-information websites. The site I targeted publishes well-researched, 1,000-word articles. Pay is $2,000 per article. I initially reached out to the editor on Twitter and asked if it would be OK to pitch her.

My 3-idea pitch

To avoid having my editor inundated with queries, I’ve omitted some identifying details about this market and the sources I proposed.

This is what I sent the editor:

Dear [editor’s name]:

As I mentioned on Twitter, I am a longtime business writer with expertise in finance. Here are three ideas I think might be a fit for your site:

1)Why Now’s the Time for a Sale/Leaseback Deal – Conditions are ripe for companies to liberate cash by selling property and leasing it back. Known as “net leasing,” these deals can fund growth without a company having to seek bank or investor funding. Whether a company owns an office building, warehouse, or retail stores, net leasing allows it to operate in the same facility with a long-term lease and assurance there’ll be no disruption to operations. Another plus: sale/leasebacks get companies out of the property-ownership game and back to focusing on their core business. Net-lease is booming this year as companies are strapped for cash and investors like the guaranteed tenant that comes with the deal. For this story, I would interview several company finance managers who have recently done sale/leasebacks, as well as commercial-realtor experts and [source name], an online exchange for commercial property that company owners are looking to sell and lease back.

2) To Save More, Send Your Workers Home – A recent study from [well-known research house] shows mid-sized companies can save $11,000 per worker by letting them work from  home just half-time. Telecommuting has other benefits as well, including reduced absenteeism and increased productivity on work-from-home days, according to the report. That’s $1.1 million in savings for a company that puts 100 workers on part-time telecommuting schedules. With Congress passing legislation requiring more home-based work by government-agency employees, it’s a great time to examine how telecommuting can help businesses save money. For this story, I would talk to experts and business owners who’ve implement telework programs to glean best practices for making it work.

3) Starting a Joint Venture? Plan for Its End – Joint ventures often start with the best intentions, but a few years down the road, one or both parties may determine the partnership isn’t working. That’s when things can get sticky — unless the original agreement included careful planning for how the joint venture would be dissolved. For this story on how to structure a prudent joint venture agreement, I would speak with company finance executives who’ve been involved in recent JV partnerships that needed to be unwound, including one where planning was good and the process was fairly straightforward — and one where the agreement didn’t contemplate the breakup and problems were encountered. I’d also get recommendations from well-known business attorney [source name] on how to structure these deals. Readers would come away with concrete information on how to structure partnerships to protect their interests and prevent costly litigation or loss of vital assets created in the partnership.

My work has appeared in Entrepreneur magazine, Washington CEO, The Seattle Times and many other publications. You can view recent clips and my list of awards won at https://www.caroltice.com.

Thanks in advance for considering my query.


–Carol Tice

I’d say one key element that helped this query succeed — which I often don’t see present in many queries I’ve reviewed for writers in my mentoring program and in our Freelance Writers Den query-review forum — is the research into the topic and citing of possible experts.

Editors tell me many queries seem lazy — they propose a vague idea without laying out a clear road map of who would be quoted and what information the story would contain. Including those specifics made this query stand out for my editor.

Final note: You’ll notice I have an unusual signoff. I believe developing a creative conclusion for your queries can help you stand out and get noticed. It’s worked well for me.

Had success lately with query letters? Leave a comment and tell us about your approach.

4. Query Don’ts

This was one of the first posts Carol ever wrote on this blog about query letters, and it’s still one of the most useful. We’ve put the list below for you.

If you’ve been wondering if you’re making obvious, bonehead mistakes that are killing your chances of impressing an editor, take a look at this quick list of Query Don’ts:

  • Don’t let your query exceed one page
  • Don’t begin with “I want to write an article about…”
  • Don’t tell the editor how long your article should be.
  • Don’t say, “I’m sure your readers would be interested in this.”
  • Don’t make your bio too long.
  • Don’t throw in sources without explanation.
  • Don’t fail to proofread.
  • Don’t forget to polish.

5. How I Got Magazine Writing Gigs From All 3 of My Dream Markets

We’ve all got those dream publications we want to write for, ones we read as a teen, ones we’ve followed as readers passionate about the topic, or the ones that will finally make our families see us as real writers.

No matter what your dream magazines are, you can use the tips from guest poster Penny Hawes in How I Got Magazine Writing Gigs From All 3 of My Dream Markets to break into them.

Great article queries get results

The resources here can help you refine your query letters so that you sell more articles and get good pay rates for all of them. Use the included samples to help you improve your query letter format, so you can write great queries in less time.

If you’re not getting the responses you want to your pitch letters, it’s smart to learn to write queries that get results. This can really open a lot of doors to great new markets!

What sort of queries get the best responses for you? Share your tips in the comments below.

Jennifer Roland is a freelance writer and assists in the Freelance Writers Den. She focuses on edtech, cybersecurity, personal finance, and fintech. The first book in her 10 Takes on Writing series was published in August.

your shortcut to success banner ad for freelance writers